Making Life a Little Bit Easier For Your Bookkeeper

In this blog I’m taking on a topic that could be construed as being just a little bit self-serving.  Nevertheless it could help other bookkeepers out there dealing with the same challenges as us here at Fiscal Performance.  Businesses including owners and managers also benefit from this.  The upside is that the solutions are not difficult and just require a bit of understanding and effort.

All of what follows should apply whether you do your own books, have staff to do them for you, or contract out your bookkeeping to companies such as us here at Fiscal Performance.  Don’t forget that every company is required by law to have an accurate and up to date set of books as well as to pay any and all necessary taxes in a timely fashion.

Bookkeeping as a career can be highly gratifying but there can be moments when it can be somewhat frustrating.  The reasons for it are not always intentional – they just happen.  First my disclaimer: almost all of our clients have been very, very receptive to our input as to what would make the process of bookkeeping easier for us and therefore more beneficial for them.  After all, the common goal is to provide an accurate, timely and comprehensive set of books.  Thanks to all of you and bless you for your continued consideration.  One additional comment in this regard, the faster and more efficient we can be, the more economical for our clients.  It’s all about time, effort and efficiency.

Consider that the books need to stand up to scrutiny by owners, investors, banks, accountants and various government taxation agencies.  Focused input often needs to be provided by many parties over and above the bookkeepers to maintain the books.  Most often it involves getting all the necessary information and paperwork to the bookkeeper or the bookkeeping department in a complete and timely fashion.

So, what can be done to make the life of your bookkeeper a little bit easier?  Consider these few things as part of the process:

  • Submit necessary information on time – every time. When dealing with deadlines for things like payroll, taxes, payables & receivables, etc., delays in getting information to the bookkeeper could result in missed deadlines meaning potential penalties and interest.  Invariably the processing of information and payments also requires a certain amount of time by the bookkeeper making last minute submissions uncalled for and possibly unfair.
  • Make sure information including paperwork is complete and legible. This can often be a challenge when requiring staff to comply – especially “road warriors”.  This kind of information can include reports, receipts and any documents or information that have to do with the finances of the business.  Although the information is critical for the bookkeeper to do his or her job, it is often considered a nuisance and a distraction to the people providing it.  It cannot be allowed to become a low or non-existent priority.
  • Be prepared to provide explanations and clarification when requested. Most of the work taken care of and provided by bookkeepers is fairly standard and self-explanatory.  There can and will no doubt be instances where this is not the case.  Considering that a misinterpretation or bad guess could result in inaccurate books, it is in everyone’s best interest that this be avoided.

At the end of the day, the collaboration between the various parties in the business and the bookkeeper will result in a comprehensive handling of the accounting function.  As an added bonus, the statements and reports provided by the bookkeeper can be used to analyse and ultimately grow the business.

We are always happy to collaborate with our clients in an effort to make the accounting process as efficient and seamless as possible.  We’re ready when you are.

Until next time, stay well.

Tracy

Vaidehi

Bookkeeper

Meet Vaidehi, a dedicated and professional Bookkeeper since 2021, who proudly supports and assists her clients. Her efficiency and expertise shines through her seamless handling of her clients’ financial records including Accounts Receivable, Accounts Payable, Bank Reconciliation and client communication. Trust Vaidehi to provide the support and solutions you need. During her personal time, Vaidehi enjoys dancing, cooking and tending to her garden.

Tinna

Bookkeeping Manager

Introducing Tinna, our resourceful and dynamic Bookkeeping Manager with over 12 years of hands-on experience. An expert in all aspects of accounting and finance operations, she handles preparation and maintenance of statutory accounting books, reconciling revenue and expenditure accounts, overseeing the preparation of monthly, quarterly, bi-annual and year-end financial statements, implementing stellar accounting systems and controls, budgeting and financial projections. Tinna’s solid background in managing both financial and non-financial assets, investigating and auditing accounts, makes her an asset to the Fiscal Performance team.

Duane

Executive Director

A true believer in the power of streamlined workflows and strategic financial planning, Duane is not just about balancing the books; he is also about balancing success with sustainability, innovation with tradition, and growth with groundedness. Bringing together a blend of expertise, experience, and enthusiasm, he is focused on improving systems to continue on providing a high level of customer service to all of Fiscal’s partners, customers and vendors. He invites you to join the Fiscal Performance network and learn how to solve your accounting and bookkeeping challenges today.

Olu

Client Service Manager

If you’re seeking a bookkeeper with a passion for precision, a friendly demeanor, and a love for the beautiful game of soccer, then look no further than Olusegun. With over 10 years of experience with auditing and financial analysis, Olusegun brings a unique blend of expertise and enthusiasm to the table. Known for his approachable demeanor and willingness to go the extra mile, he’s not just your typical accountant – he’s a trusted ally in your company’s full cycle financial management. So, if you’re in need of a bookkeeper (with auditing know-how) who gets the job done, valuing integrity and reliability as part of every job, Olusegun is your go-to guy!

Sam

Task Manager & Quality Control

Sam is a seasoned Bookkeeping Manager with over 14 years of experience. Proficient in book cleaning, reviews, HST report preparation, and finalizing accounts using QuickBooks, he holds a Bachelor’s degree in Law, and Master’s degree in Commerce. Sam is known for his dedication to meeting deadlines, his collaborative work ethic, and equal prioritization of family and work. A nature and pet lover, he finds solace in music.

Alex

Reviewer

Meet Alex, a highly esteemed member of our team, whose accounting expertise spans back to 2015. Holding a semi-qualified Chartered Accountant designation and a post-graduate in Accounting (achieved in 2018) Alex remains steadfast in catering to the needs of clients. Over the course of this distinguished career, Alex has cultivated invaluable proficiency with an array of esteemed accounting software. Renowned for unwavering punctuality, Alex consistently maintains a proactive approach, ensuring meticulous oversight of all deliverables.

Eric

Bookkeeper

Meet Eric, a distinguished professional with a Master of Commerce and a semi-qualified Chartered Accountant. He boasts three years of specialized experience in Canadian and US accounting, using software such as QuickBooks Online, QuickBooks Desktop, and Dext. Eric’s proficiency shines through his seamless handling of onboarding, migration, clean-up, and catch-up projects. Renowned for his tech-savvy approach, Eric leverages his expertise in advanced Excel macro building to empower clients — enhancing their productivity and efficiency. Trust Eric to deliver unparalleled financial solutions tailored to your specific needs, ensuring excellence every step of the way.

Jess

Bookkeeper

Jess is a dedicated Bookkeeper, with a Bachelor of Accounting, who is proud to assist her clients with bookkeeping support, since 2020. Jess is well-versed in a suite of software programs with a focus on QuickBooks Online. Her expertise extends beyond conventional bookkeeping, encompassing Accounts Receivable, Accounts Payable Management, Payroll processing, and adeptly managing the books as per client specifications and needs. She stands out for her swift file processing capabilities and streamlined financial processes at Fiscal Performance.

David

Task Manager

Meet David, Fiscal Performance’s Task Manager. A distinguished accounting & finance professional since 2014, David is adept in leadership roles. Known for his advanced skills in process implementation and continuous improvement, David works to ensure optimal outcomes for clients. With extensive experience spanning global markets including Canada, USA, UK, and Australia, he specializes in providing comprehensive CFO & bookkeeping services. Proficiency in a variety of accounting software enables him to tailor solutions to meet his clients’ needs effectively. David is detailed oriented and his ability to deal with conflicting priorities in high-pressure situations makes him an VIP at Fiscal Performance.

Chris

Reviewer

Introducing Chris, a Reviewer at Fiscal Performance and a seasoned professional in the accounting & finance industry. He boasts a career, starting in 2017, that includes executive roles to team leader positions. A post graduate in accounting, he is proficient in software such as QuickBooks Online and QuickBooks Desktop. Chris has honed his skills over the years, optimizing his bookkeeping processes by prioritizing accuracy and efficiency. Known for his dedication and meticulous approach, Chris consistently seeks out innovative solutions to streamline operations and deliver top-tier results. His commitment to excellence and his proactive attitude makes him an invaluable asset at Fiscal Performance.

Tracy Khamis

CPB, DFA – Bookkeeping Services Specialist™

Managing Director

Always wanting to learn and gain knowledge, Tracy has worked for multiple companies from various industries. Having the opportunity to work in varied industries from small companies to large organizations such as banks, accounting firms, schools, restaurants, construction, manufacturing and the arts has been extremely exciting. Each industry has different rules that apply, along with different government requirements. This experience has provided Tracy with extensive growth and understanding of bookkeeping, multiple software platforms, and in-depth financial report preparation. To know Tracy is to appreciate what she can do to put your books in order and keep them in a timely, relevant and professional manner.

Office: 1-905-662-9437
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